Admin

Data Practices and Student Privacy

Schools must report any digital tools they use that students have to log into as part of the Colorado Student Data Transparency and Security Act (C.R.S. 22-16-101 et. seq.). We can only use tools that are either approved by the District or self-vetted by teachers after completing a Schoology course, Choosing Tools with Data Privacy in Mind.

We will publish a list of tools (including a link to the tool's website), along with a brief description for families to understand why the tool is being used, how students interact with and access the tool, what data is required for students to enter and whether they create a profile. This page will be reviewed and updated on a monthly basis during the 2017-18 school year.

Table of Contents:

  1. Digital Tools
    1. Big Ideas Math
    2. Discovery Education Streaming Plus
    3. EasyBib
    4. G Suite (Google Apps)
    5. Google Classroom
    6. Kahoot!
    7. Khan Academy
    8. MobyMax
    9. Newsela
    10. Quia
    11. Remind
    12. Schoology
    13. SignUpGenius
    14. Turnitin
    15. WeVideo
    16. Wufoo
  2. Student Privacy
  3. Further Information

Digital Tools

Big Ideas Math

What is this tool?Big Ideas Math is a website that includes a complete electronic version of the Big Ideas Math student edition textbook. Additional material available on the website includes lesson tutorial videos, dynamic investigations, and PDF files of the workbook, which is also called an RPJ, for Record and Practice Journal. 

How is this tool being used? Students are encouraged to access the Big Ideas Math site outside of class for 24/7 access to the textbook and supporting materials. When a teacher's class calendar specifies an assignment such as "RPJ page 70", students may print a copy of the PDF file from the website if they do not have their physical copy of the workbook on hand.

How do students access the tool? Students log into the website using Clever, a service that allows users to sign into multiple applications using their standard Jeffco username and password, the same way they would log into district computers or email. The Jeffco login page is at https://clever.com/in/jeffco, which is linked from all of our math teachers' websites as well as the main page of our school website.

Do students have to create a profile or enter other personal data? No. The site uses district-provided information since it is tied to individual students' login credentials.

Tool's privacy policy: Big Ideas Learning - Privacy Policy

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Discovery Education Streaming Plus

What is this tool? Discovery Education Streaming Plus is an online asset that includes curated content collections and instructional resources: over 100,000 videos, images, podcasts and audio files, encyclopedia articles, and interactive skill builders. Students may access creation tools that allow them to design, build, and share their own content, demonstrating their learning in new and creative ways.

How is this tool being used? Teachers can personalize instruction by assigning different resources to students in a single class. Streaming also includes an assessment builder that provides immediate, actionable feedback, which teachers can use to understand individual student needs.

How do students access the tool? Students log in to the site at [LINK] using unique logins set up by their classroom teachers.

Do students have to create a profile or enter other personal data?

Tool's privacy policy:​ Discovery Education Privacy Policy (PDF)

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EasyBib

What is this tool? EasyBib is a website and a Chrome extension that creates citations for bibliographies or works cited pages.

How is this tool being used? EasyBib may be used alongside Google Docs when students are writing research papers. It supports the citation teaching already done in classes.

How do students access the tool? Students can either access the EasyBib website or install the Chrome extension so it is always accessible from an open Chrome window.

Do students have to create a profile or enter other personal data? The EasyBib website does not require a profile to be created in order to use the website. The EasyBib Chrome extension can see the user's name and e-mail address. 

Tool's privacy policy: Chegg.com Privacy Policy (EasyBib is a Chegg service)

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G Suite (Google Apps)

What is this tool? G Suite (formerly Google Apps for Education) is a collection of cloud computing, productivity and collaboration tools, software and products. It includes Gmail, Hangouts, Calendar, and Google+ for communication; Drive for storage; and Docs, Sheets, Slides, Forms, and Sites for collaboration. Files created and edited through the office suite are saved in Google Drive. It allows users to store files online, synchronize files across devices, and share files. In addition to a website, some of these tools have individual apps with offline capabilities for Windows and macOS computers, and Android and iOS smartphones and tablets.

How is this tool being used? Google Drive holds most student work created online, such as documents, spreadsheets, and presentations. Students may use Gmail to communicate with their teachers. Other communication tools, such as Hangouts and Calendar, are not systemically used at our school.

How do students access the tool? Students can log into their Google Apps account from any internet-connected computer. They can install individual applications for Google Apps products on a personally-owned computer, tablet, or smartphone and log in with their school-issued Google account.

Do students have to create a profile or enter other personal data? Students access Google Apps using their school-issued Google account, which uses their full first and last name.

Tool's privacy policy: Google for Education: Privacy & Security Information

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Google Classroom

What is this tool? Google Classroom is a blended learning platform for schools. It combines Google Drive for assignment creation and distribution, Google Docs, Sheets and Slides for writing, Gmail for communication, and Google Calendar for scheduling.

How is this tool being used? Each class creates a separate folder in a student's Google Drive, where the student can submit work to be a graded by a teacher. Teachers can monitor the progress for each student, and after being graded, teachers can return work, with comments, for the student to revise and improve the assignment. Teachers can post announcements to a class stream, where students can comment.

How do students access the tool?​ Students can log into their Google Apps account from any internet-connected computer. The Google Classroom application, which can be installed on a personally-owned iOS or Android device, lets users take photos and attach to assignments, share files from other apps, and access information offline.

Do students have to create a profile or enter other personal data? Students access Google Classroom using their school-issued Google account, which uses their full first and last name.

Tool's privacy policy: Google for Education: Privacy & Security Information

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Kahoot!

What is this tool? Kahoot! is a game-based learning platform. Its learning games ("kahoots") are multiple-choice quizzes that can be created by anyone and are not restricted as to age level or subject matter. 

How is this tool being used?

How do students access the tool? Kahoot! can be played using any mobile device, desktop or laptop with an internet connection and web browser.

Do students have to create a profile or enter other personal data? No. When a Kahoot is launched, the system generates a unique PIN. Students visit the Kahoot website and input the unique PIN, then enter a nickname before being directed to the waiting screen (the "lobby"). Once all players' nicknames appear in the lobby, the Kahoot host (normally the teacher) begins the quiz.

Tool's privacy policy:Privacy Policy for Kahoot!

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Khan Academy

What is this tool? Khan Academy is a website for self-directed learning. It contains thousands of videos, generates quizzes for students to check their understanding, and rewards good performance with video game-like badges.

How is this tool being used? Math teachers at our school use Khan Academy to supplement student learning.

How do students access the tool? Students log into the website using Clever, a service that allows users to sign into multiple applications using their standard Jeffco username and password, the same way they would log into district computers or email. The Jeffco login page is at https://clever.com/in/jeffco, which is linked from all of our math teachers' websites as well as the main page of our school website.

Do students have to create a profile or enter other personal data? No. The site uses district-provided information since it is tied to individual students' login credentials.

Tool's privacy policy: Khan Academy Privacy Notice

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MobyMax

What is this tool? MobyMax is a website that offers adaptive curriculum to find and fix students' learning gaps.

How is this tool being used? Students in academic intervention classes may log into and use MobyMax to work on certain subject areas or concepts to build their skill and understanding. MobyMax provides extensive feedback on students' progress for the teachers to use.

How do students access the tool? Students log into the website. In the future, MobyMax may be included in our district's platform at Clever, a service that allows users to sign into multiple applications using their standard Jeffco username and password.

Do students have to create a profile or enter other personal data? 

Tool's privacy policy: MobyMax Privacy Primer For Teachers

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Newsela

What is this tool? Newsela is a website that allows students to access news stories from several sources that match their reading level (measured by Lexile score) as well as age appropriateness.

How is this tool being used?

How do students access the tool?

Do students have to create a profile or enter other personal data?

Tool's privacy policy: Newsela - Privacy Policy

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Quia

What is this tool? Quia is a website that teachers use to create games and quizzes. 

How is this tool being used? At our school, Quia is used by certain classroom teachers for computer-based quizzes. Students receive immediate feedback and online access to their quiz score.

How do students access the tool? Students have a username and password set for them. Students in Mr. Cushing's classes may see their login information at http://www.mrcushing.net/student-logins.html .

Do students have to create a profile or enter other personal data?

Tool's privacy policy: Quia.com - Privacy Policy

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Remind

What is this tool? Remind is a messaging service that allows teachers to send broadcast messages to entire classes of students or parents, or messages to of the class.

How is this tool being used? Teachers create a class in Remind from the website or mobile application. Teachers can send broadcast messages to entire classes of students or parents, or message a subset of the class. The messages are one-way, so students cannot reply. The nature of the messages ranges from assignment reminders and upcoming exams to last minute room changes or words of encouragement. Teachers can also schedule messages in advance and look back on their communication history, which is never deleted. Messages may contain attachments, such as pictures of the whiteboard or homework assignments.

How do students access the tool? Students and parents sign up from their phone by sending a text message or e-mail to the classroom code provided by the teacher.

Do students have to create a profile or enter other personal data? Students are asked to supply a phone number or e-mail address in order to receive messages. Remind will not share any information besides a user's full name to other users on Remind without the user's permission.

Tool's privacy policy:Privacy Policy | Remind

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Schoology

What is this tool? Schoology is a learning management system that provides tools to manage any classroom or blended learning environment.

How is this tool being used? Classes may have a course created for them in Schoology. A course can encompass attendance records, an online gradebook, tests and quizzes, and homework dropboxes. Its social media interface facilitates collaboration among a class, a group, or a school.

How do students access the tool? Students log in at jeffco.schoology.com using their Jeffco computer login credentials from any internet-connected computer. A Schoology app is available for Android and iOS devices.

Do students have to create a profile or enter other personal data?

Tool's privacy policy: Privacy Policy | Schoology

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SignUpGenius

What is this tool? SignUpGenius is a web-based service used for event planning and volunteer coordination.

How is this tool being used? Students use SignUpGenius if, and when, they need to schedule an assessment make-up or re-do.

How do students access the tool? Students go to a URL for an individual signup. To see an example for families, signups for individual events where users can volunteer time or items are linked from the school's Volunteer Opportunities page.

Do students have to create a profile or enter other personal data? No. The only information required by SignUpGenius is a name for the user signing up for an item and whether that name can be viewed publicly is up to an individual signup creator.

Tool's privacy policy:Privacy Policy

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Turnitin

What is this tool? Turnitin is a website that is used for students to submit essays to be checked for unoriginal content. The results can be used to identify similarities to existing sources or can be used in formative assessment to help students learn how to avoid plagiarism and improve their writing.

How is this tool being used? Students may use this to turn in written work. They will also use the service in high school and college.

How do students access the tool? Students have a username and password set for them. Students in Mr. Cushing's classes may see their login information at http://www.mrcushing.net/student-logins.html .

Do students have to create a profile or enter other personal data? Accounts are created for students by their classroom teacher. The account uses a student's first and last name.

Tool's privacy policy:​ Turnitin - Privacy Center

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WeVideo

What is this tool? WeVideo is an online service that allows users to make, edit, and share videos. Collaborative editing is a feature of the service. WeVideo is available as a website and as an application for iOS and Android devices.

How is this tool being used? Students may use WeVideo to create films as the product of Problem-Based Learning units.

How do students access the tool? 

Do students have to create a profile or enter other personal data? Students access WeVideo using their school-issued Google account, which uses their full first and last name.

Tool's privacy policy:​ WeVideo for Education Privacy Policy

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Wufoo

What is this tool? Wufoo is a service for building and using online forms.

How is this tool being used? Students may use Wufoo to submit assessment retake requests. Eighth grade students use Wufoo to submit the Travel Plan for their History on the Road project.

How do students access the tool? Students may access an individual Wufoo form from a URL provided by the teacher.

Do students have to create a profile or enter other personal data? No. In addition, Wufoo forms use HTTPS/TLS encryption by default and their servers are managed in a SOC 2, Type II facility here in the United States.

Tool's privacy policy:​ Privacy Statement | Wufoo

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ToolName

What is this tool?

How is this tool being used?

How do students access the tool?

Do students have to create a profile or enter other personal data?

Tool's privacy policy:

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Student Privacy

While we are drafting our school's messaging on student data, please refer to the page Data Privacy and Security: Information for Parents from the Colorado Department of Education for information on what student data is collected in Colorado and how it is used.

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Further information

Any further questions about our data practices and student privacy can be directed to [NAME] at [PHONE] or [EMAIL].

 

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